Vintro Pro
NL · FR · EN
Vintro Pro
NL · FR · EN
A consignor leaves a piece with you. You sell it and keep a commission; the rest goes to the consignor. The app keeps track of what is still there, what is sold and what you owe.
Written by Griet Coussement, founder of Vintro Pro and Vintiques Export
Every shop works differently. What you choose here applies to every piece, unless you fill in something else on a piece.
Go to 🏢 Company settings → 📦 Consignment and tick I sell pieces on consignment. Under Fee, choose Commission percentage or Fixed amount for the consignor. Fill in your Default commission (%), for example 30. Under Payout, choose Per piece sold or At a fixed interval; for the second, fill in Every how many days. Under Reminder after (days), fill in after how many days you want a reminder. Empty = no reminder. Click Save.
When consignment is off, it doesn’t appear anywhere in the app. If you choose Fixed amount for the consignor, you fill in that amount per piece (step 3). You can already tick Consignors can follow along, but the link for the consignor only comes in a later version.
Who the consignor is decides the VAT on your sale. And in the Netherlands and France you have to record their identity.
Open the 📈 Dashboard tab. In the 📦 Consignment box, click 👤 Consignors and then + New consignor. Fill in the Name and choose the Type of consignor: Private individual or VAT-registered (with VAT number). For a VAT-registered consignor, fill in the VAT number and choose How does the consignor invoice?: Under the margin scheme himself (no VAT) or Normally, with VAT. Address, e-mail, phone and IBAN are optional. Click Save.
Under Identity, fill in the Type of ID, the Number, Issued by and the Date of issue. This is required in France (registre d’objets mobiliers), also for consigned pieces. In Belgium and the UK there is no general duty: these fields may stay empty.
This tells the app that the piece is not yours, whose it is, and what the consignor gets when it sells.
Open the piece, or create a new one. Tick 📦 On consignment. Choose the Consignor; if they are not there yet, click + New consignor. Check VAT on sale: the app suggests Margin scheme or Standard VAT based on the type of consignor. Leave Fee on Shop default, or choose Percentage or Fixed amount for this piece. Then fill in the Commission (%) or the Fixed amount for the consignor. Click Save.
When saved, the piece gets the next number in your register. Below the box you see that number, the day it was brought in and when the term ends. The Agreed price field is a note for yourself: the settlement uses the real sale price. Leave the piece’s Purchase price empty; the app fills it in itself at the sale (step 4). Once the piece is sold, returned or settled, the box can no longer be changed.
You sell a consigned piece like any other piece. The app follows the sale by itself.
Sell the piece at the counter, with the sale window or with an invoice. At the till and in the sale window, the VAT is already set to what you chose for the piece. After the sale, the piece shows Sold, to settle, with the sale price and the date.
At the sale, the app records what the consignor gets as the piece’s Purchase price, but only if that field was empty. Under the margin scheme your margin is then exactly your commission: the sale price minus what the consignor gets. If you reverse the sale, the piece is held again. See also Selling at the counter and Selling and scanning a piece.
A piece that stays too long takes up space. The app reminds you; it decides nothing for you.
When a piece’s term has passed, a number appears on the 📈 Dashboard tab. In the 📦 Consignment box you see ⏰ Term passed, with the number, the consignor and the date for each piece. Click Return to consignor if the piece goes back. It stays in your list, but is no longer held. Click Keep if it stays; a new reminder follows after the same number of days.
Note: Keep is for now only remembered on the device where you clicked it. On another device you still see the reminder. To lower the price, change the piece’s sale price; the reminder stays until you choose.
This way you know per consignor what you owe, and you never pay anything twice.
In the 📦 Consignment box, click 💶 Settle. For each consignor you see the sold pieces not yet settled: Sold for, Commission and For the consignor, with the Total. Click Make settlement and confirm. The pieces are marked Settled. Then pay the consignor yourself, by bank transfer or in cash.
If something is missing, the button is grey and the app says what: Complete first, with the pieces listed. For example no commission set or no fixed amount. Set the commission on the piece or in the settings. At the top the app also shows whether you pay out per piece sold or every so many days; it pays nothing out itself. The intake receipt and the settlement as a PDF come in a later version.
The piece is not yours while you hold it. Only when you sell it do you buy it from the consignor, for the amount they receive. That is the same in all four countries. Only the numbers and the VAT differ.
Example: a piece from a private consignor, sold for 100, commission 30 %. The consignor gets 70. Your margin is 30.
The booking is the same everywhere, but the account number is not. Always use the numbers of the country where your shop is. A Belgian number does not fit a French set of books.
| What | Belgium | Netherlands | France | UK |
|---|---|---|---|---|
| Sale | 700200 | 8000 | 707 | 200 |
| Purchase from the consignor | 604000 | 7000 | 607 | 310 |
| The consignor (owed) | 440000 | 1600 | 401 | 800 |
| Cash | 570000 | 1000 | 530 | — |
| VAT on the margin | 451000 | 1500 | 44571 | 820 |
The Netherlands and the UK have no compulsory chart: there the numbers are an example. Belgium and France do have one.
Choose your country. Open the country where your shop is. Each country is complete.
The UK has no required chart of accounts. The codes below are an example: in Xero, Sage or QuickBooks they may be named differently.
| # | When | Debit | Credit | Amount | Who books it |
|---|---|---|---|---|---|
| 1 | Intake | — | — | — | No entry: the piece still belongs to the consignor |
| 2 | Sale | 090 Business Bank Account (card) or your cash account | 200 Sales | £100.00 | With an invoice: by itself, as a draft. Without an invoice: by hand |
| 3 | Consignor settlement | 310 Cost of Goods Sold | 800 Accounts Payable (consignor) | £70.00 | By hand |
| 4 | Payout | 800 Accounts Payable | 090 Business Bank Account or your cash account | £70.00 | With your bank statement |
| 5 | End of period | 200 Sales | 820 VAT | £5.00 | The app works out the amount; you book it by hand |
The margin is 100 − 70 = 30. The VAT inside it is 30 × 1/6 = £5.00. When you sell in your own name, your margin is what you charge for your work. Each piece goes in your stock book, with the margin and the VAT.
What happens by itself? Only line 2, when you make an invoice: it goes as a draft to Xero, Sage or Odoo. QuickBooks has no drafts: the invoice is created there, but not sent.
What do you do yourself? A sale without an invoice (line 2): the till entry exists for Belgium only. Lines 3 and 4. And line 5: the amount is in Margin VAT over a period; you book it yourself.
Source: GOV.UK, Using a VAT margin scheme if you’re an agent (margin × 1/6); SI 1995/1268 art. 12. Read on 31 October 2026.
Accounts from the Belgian standard chart of accounts (MAR), with the numbers used in Odoo. You choose 700200 yourself within 700–707; in Odoo 17 or 18 it may be 700300, for example.
| # | When | Debit | Credit | Amount | Who books it |
|---|---|---|---|---|---|
| 1 | Intake | — | — | — | No entry: the piece still belongs to the consignor |
| 2 | Sale | 570000 Cash or 580000 (card) | 700200 Sales of margin goods | €100.00 | By itself, as a draft: the invoice, or with Odoo the till entry |
| 3 | Consignor settlement | 604000 Purchases of goods for resale | 440000 Suppliers (consignor) | €70.00 | By hand |
| 4 | Payout | 440000 Suppliers | 550000 Bank or 570000 Cash | €70.00 | With your bank statement |
| 5 | End of period | 700200 Sales of margin goods | 451000 VAT payable | €5.21 | The app suggests it; with Odoo a button adds it as a draft |
The margin is 100 − 70 = 30. The VAT inside it is 30 × 21/121 = €5.21.
What happens by itself? Line 2: an invoice goes as a draft to your accounting software. A sale without an invoice: with Odoo, Close the day at the counter sends a till entry as a draft. Line 5: the app works out the margin VAT; with Odoo, Add as draft in Odoo puts it in as a draft. See Booking the margin VAT.
What do you do yourself? Lines 3 and 4, always. Without Odoo, also the sale without an invoice (line 2) and the margin VAT (line 5). Your accountant confirms every draft.
VAT-registered consignor who uses the margin scheme himself: same scheme; his invoice to you has no VAT. VAT-registered consignor who invoices normally with VAT: line 3 becomes 604000 and 411000 to 440000, and the sale goes to 700000 with 451000, without a margin.
Source: MAR (Royal Decree of 21 October 2018); Belgian VAT Code art. 13 § 2; Royal Decree no. 53 art. 2. Read on 31 October 2026.
The Netherlands has no required chart of accounts. The numbers below are an example: in your software they may be named differently.
| # | When | Debit | Credit | Amount | Who books it |
|---|---|---|---|---|---|
| 1 | Intake | — | — | — | No entry: the piece still belongs to the consignor |
| 2 | Sale | 1000 Kas (cash) or 1100 Bank (card) | 8000 Omzet (sales) | €100.00 | With an invoice: by itself, as a draft. Without an invoice: by hand |
| 3 | Consignor settlement | 7000 Inkoopwaarde van de omzet (cost of sales) | 1600 Crediteuren (payables, consignor) | €70.00 | By hand |
| 4 | Payout | 1600 Crediteuren | 1100 Bank or 1000 Kas | €70.00 | With your bank statement |
| 5 | End of period | 8000 Omzet | 1500 Te betalen btw (VAT payable) | €5.21 | The app works out the amount; you book it by hand |
The margin is 100 − 70 = 30. The VAT inside it is 30 × 21/121 = €5.21. For furniture, clothing, art, antiques and the other goods the minister designates, the margin is global: all sales minus all purchases of the period. Per piece is only allowed there once you have notified the inspector in writing. For other goods you work out the margin per piece.
What happens by itself? Only line 2, when you make an invoice: it goes as a draft to Odoo, Xero or Sage. QuickBooks has no drafts: the invoice is created there, but not sent.
What do you do yourself? A sale without an invoice (line 2): the till entry exists for Belgium only. Lines 3 and 4. And line 5: the amount is in Margin VAT over a period; you book it yourself.
Source: Wet OB 1968 art. 28b (margin per piece) and art. 28d (globalisation), version of 1 January 2026; Uitvoeringsbeschikking omzetbelasting 1968 art. 4c, version of 1 April 2026; wetten.overheid.nl. Read on 31 October and 1 November 2026.
In France the chart of accounts is required: the Plan comptable général (PCG). You may open a sub-account, for example 7071 under 707. The PCG calls the cash account 53; 530 is such a sub-account.
| # | When | Debit | Credit | Amount | Who books it |
|---|---|---|---|---|---|
| 1 | Intake | — | — | — | No entry: the piece still belongs to the consignor |
| 2 | Sale | 530 Caisse (cash) or 58 Virements internes (card) | 707 Ventes de marchandises (sales of goods) | €100.00 | With an invoice: by itself, as a draft. Without an invoice: by hand |
| 3 | Consignor settlement | 607 Achats de marchandises (purchases of goods) | 401 Fournisseurs (suppliers, consignor) | €70.00 | By hand |
| 4 | Payout | 401 Fournisseurs | 512 Banques or 530 Caisse | €70.00 | With your bank statement |
| 5 | End of period | 707 Ventes de marchandises | 44571 TVA collectée (output VAT) | €5.00 | The app works out the amount; you book it by hand |
The margin is 100 − 70 = 30. The VAT inside it is 30 × 20/120 = €5.00. The purchase from the consignor has no VAT: nothing goes to 44566. On the VAT return, 44571 moves to 44551 TVA à décaisser, like your other VAT.
You work out the margin per piece. A global calculation per return period is also allowed. On 1 January 2027 these rules move to a new code (CIBS); the booking stays the same.
What happens by itself? Only line 2, when you make an invoice: it goes as a draft to Odoo, Xero or Sage. QuickBooks has no drafts: the invoice is created there, but not sent.
What do you do yourself? A sale without an invoice (line 2): the till entry exists for Belgium only. Lines 3 and 4. And line 5: the amount is in Margin VAT over a period; you book it yourself.
Source: PCG, ANC regulation no. 2014-03, version of 1 January 2026 (art. 1131-1 for sub-accounts); CGI art. 297 A I 1° and II, Légifrance. Read on 31 October 2026.
If a piece goes back to the consignor, you book nothing. Your accountant confirms every draft.
These pages are free and will stay that way. If you would rather have someone look at your own stock with you, that is available as paid guidance.
Only when you sell it. While you hold it, it stays the consignor’s. That is why there is no entry at intake.
In the Netherlands and France, yes: it has to go in your register, also for consigned pieces. In Belgium and the UK there is no general duty and it may stay empty.
Not yet. The setting Consignors can follow along already exists, but the link for the consignor comes in a later version.
Not yet. The intake receipt and the settlement as a PDF come in a later version. Make settlement already records the amounts in the app.
The piece is held again and can be sold again. A piece that has already been settled stays settled.