VAT & admin

Working out margin VAT for a period

This is why you enter all those purchase prices. Once a quarter you pick a period and the app works out your margin VAT — across the whole period together, not piece by piece. The knowledge base explains why that is the right way.

  1. Make sure your sold pieces count

    The calculation does not simply take everything. It looks at two fields: the margin scheme sale price, and the sale date. If either is missing, the piece drops silently out of your return.

    For every sold piece, fill in Margin scheme goods sale price and the Sale date.

    Step 1 — Make sure your sold pieces count
    Screenshot to follow
    handleiding/margebtw-periode-stap-1-v1.png

  2. Open the calculation

    It sits under the reports, not on a single item — it is about a whole period.

    Go to the 📦 (stock) tab, click 🛠️ Actions → under Reports → 🧾 Margin VAT calculation.

    Step 2 — Open the calculation
    Screenshot to follow
    handleiding/margebtw-periode-stap-2-v1.png

  3. Choose your period and your VAT rate

    Take exactly the period of your return — usually a quarter. A day too many or too few shifts pieces into the wrong return.

    Fill in From and Up to and including, check the VAT rate and click Calculate.

    Step 3 — Choose your period and your VAT rate
    Screenshot to follow
    handleiding/margebtw-periode-stap-3-v1.png

  4. Read the totals, not the individual lines

    At the top you see every sold piece with its own margin — useful for checking. But the figure you declare is in the totals below, because the margin is added up across the whole period.

    Look at Total purchase prices, Total sale prices, Margin, Taxable amount (margin excl. VAT) and the VAT due.

    Step 4 — Read the totals, not the individual lines
    Screenshot to follow
    handleiding/margebtw-periode-stap-4-v1.png

  5. Watch for a period that ends negative

    If you sold more at a loss than at a profit in a quarter, your total margin is negative. That is not an app error: no margin VAT is due. The screen says so in plain words instead of quietly showing a negative amount.

    If that message appears, declare zero for this period and raise it with your accountant.

    Step 5 — Watch for a period that ends negative
    Screenshot to follow
    handleiding/margebtw-periode-stap-5-v1.png

  6. Turn it into a PDF

    Your accountant wants to see how you arrived at the figure, not just the figure. The PDF holds both the individual pieces and the totals.

    Click the PDF button at the bottom of the window and keep the file with your return.

    Step 6 — Turn it into a PDF
    Screenshot to follow
    handleiding/margebtw-periode-stap-6-v1.png

Rather go through it together?

These pages are free and will stay that way. If you would rather have someone look at your own stock with you, that is available as paid guidance.

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Keep reading

Setting up your business Adding your first piece Moving your stock over from Excel Creating and printing a label Selling and scanning a piece Creating an invoice Sharing your public catalogue Back to the guide To the knowledge base