Frequently asked questions · Stock of unique pieces

Does ordinary stock software work for antiques?

Usually not well. They are built around a quantity, and you always have one.

Usually not well. Ordinary stock software is built around an article number with a quantity behind it, a reorder point and a minimum stock level. With unique pieces the quantity is always one, there is nothing to reorder, and a minimum stock has no meaning.

You can force such a package by making every piece its own article. You then leave three quarters of it unused, and the hard part — keeping photo and purchase price together — stays just outside.

A till system is something else again: it counts quantities and takes payment. If you sell series that is exactly what you need. If you sell unique pieces you are working against it.

Where this comes from

Written on 9 September 2026. This answer describes a way of working, not a legal obligation: it contains no VAT rule, no rate and no deadline. What you must keep by law does differ per country — that is on the stock list page, with the source and check date per country.

This is an explanation, not tax or legal advice. Put your own situation to your accountant.

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Also worth knowing

Is Excel enough for your stock?

Often yes. If your stock is manageable and you know it by heart, if you sell mainly on the premises and keep the list alone, there is little reason to change. The tipping point is not a number of pieces, but the moment your photos become more important than your descriptions.

Read the full answer

How do you track stock of unique pieces?

Per piece. What you record is its own number, a photo, the purchase price and the date it came in. Those four together replace what an article number with a stock count does for series. Everything you want to know afterwards — your margin, your time to sell, your buying rate — follows from those four.

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Every piece with its purchase price, photo and origin in one place

Vintro Pro keeps, per piece, what you paid, when, and where it came from. Your stock list and your margin VAT build themselves while you work.

Free up to 10 pieces, no card number and no end date.