Vintro Pro
NL · FR · EN
Vintro Pro
NL · FR · EN
Every piece is one of a kind. That makes four things every stock package takes for granted fall away — and something else has to take their place.
Search for “antique stock software” and you get software built for warehouses.
That is no accident. Almost every stock package in the world is built for trade in series: boxes of the same thing, with a quantity behind it that goes up and down. If you sell one-off pieces — a cabinet, a mirror, a jacket — that quantity is always one, and then zero. Every feature that leans on that number leans, in your case, on nothing.
This page first sets out which four assumptions fall away, then what actually takes their place. What you are legally required to keep is covered separately, on the stock list page: that differs by country and does not belong in a way of working.
Open any stock package and you will find these four. None of them is wrong — they were built for a different kind of trade.
You can force such a package by making every piece its own product. That works, but three quarters of the package then goes unused — and the hard part falls just outside it: your photo sits in a folder on your phone and your purchase price in a column, and the two do not know each other.
Four things fall away, four others take over. All of them are per piece, and that is exactly the point.
A running sequence is enough — it need not mean anything, because it stands for that one piece. What matters: the same number on the label, in your list and with your photo.
In series a photo is marketing. With one-off pieces it is the only way to know which piece you mean. A description like “oak cabinet” tells you nothing after twenty cabinets.
Not an average cost, not the last price paid: the amount you paid for this piece. Your whole margin will rest on that single figure, and reconstructing it afterwards rarely works.
The date a piece came in replaces the reorder point. Not as a warning per piece, but as a rate across the whole shelf: how fast it moves, and what is standing too long.
Not for the record-keeping. In all three cases every piece is one of a kind, and the four replacements above apply in the same way.
The difference is time to sell, and you only notice it in your buying rate. Vintage furniture and clothing generally turn over faster and in larger numbers; antiques stand longer and carry more money per piece. Someone shifting a hundred vintage pieces a month buys at a completely different rhythm from someone selling three a month at five thousand euros. What you record is the same — how often you have to buy is not.
Two numbers, in pieces. No currency — this is about how many pieces move through your business.
With one-off pieces a rate replaces the reorder point. You do not top up to ten; you buy at the speed you sell. This calculator turns your monthly figure into a weekly rate and says how long your current stock lasts at it.
The temptation is to note ten similar chairs as one line with a quantity of ten. Sell three, and you no longer know which three have gone, nor what you paid for those three.
Photos on the phone, figures in a spreadsheet. As long as you still know everything by heart it works. From about a hundred pieces on, every customer question costs you two searches instead of one.
What you paid today you still know tonight. Three months on it is an estimate — and an estimated purchase price gives you an estimated margin.
A label can come loose, fade or end up on the wrong piece. If the price is nowhere else, it leaves with that ticket.
Written on 7 September 2026. This page describes a way of working, not a legal duty: it states no VAT rule, no rate and no deadline. What you are legally required to keep does differ by country — that is set out, with a source and a verification date per country, on the stock list page.
This is guidance on stock control, not tax advice. Which scheme and which register apply to your business is a question for your accountant.
Vintro Pro counts pieces instead of quantities: every piece gets its own number, its own photo and its own purchase price, and your label prints straight from it.
Free up to 10 pieces, no card details and no end date.
Per piece, not per product. A one-off piece has no quantity: it is there, and then it is not. What you record per piece is its own number, a photo, the purchase price and the date it came in. Those four together replace what a product code with a quantity does for series. Everything you want to know afterwards — your margin, your time to sell, your buying rate — follows from those four.
Usually not well. Ordinary stock software is built around a product code with a quantity behind it, a reorder point and a minimum stock level. With one-off pieces the quantity is always one, there is nothing to reorder, and a minimum stock level means nothing. You can force such a package by making every piece its own product, but then three quarters of it goes unused — and the hard part, keeping the photo and the purchase price together, falls just outside it.
Not for the record-keeping: in both cases each piece is one of a kind. The difference is the time to sell. Vintage furniture and clothing generally turn over faster and in larger numbers; antiques stand longer and carry more money per piece. That changes nothing about what you record, but it changes how often you have to buy.
Yes, and it does not have to mean anything. For series a product code must carry meaning, because it stands for a type. For one-off pieces it stands for that single piece, so a running sequence is enough. What matters is that the same number appears on the label, in your list and with your photo — otherwise you go searching at every sale.
As many as you sell, if you want to hold your stock level. Twelve pieces sold a month on average is almost three a week. With one-off pieces that is what replaces the reorder point: you do not top up to a number, you buy at a rate. The calculator on this page turns your monthly figure into a weekly rate and says how long your current stock will last.