Vintro Pro
NL · FR · EN
Vintro Pro
NL · FR · EN
No. That would wipe out exactly the proof behind your margin.
No. The temptation to delete a row as soon as something sells is strong, but that is precisely the moment you need it: the purchase price and date are your evidence for the margin, so keep them until well after the sale. In the UK six years, in Belgium seven; in France ten years for an electronic register, from each entry (R321-6-1), and five years for a paper register, from its closing (R321-6).
How long you keep it
The purchase price and date are your evidence for the margin.
In practice this means sold should be a status, not a deletion. The piece leaves your shop window and your stock value, but the row stays, with the sale date and selling price added.
That is also what feeds your comparison register: purchase and sale side by side, per piece. Delete the sold rows and you rebuild that register from invoices every quarter.
Sold is a status, not a deletion
Delete the row
Proof goneAnd you rebuild the comparison register from invoices every quarter.Status: sold
The row staysIt leaves your shop window and your stock value.In Belgium seven years for your VAT records — brought back from ten to seven by the law of 18 December 2025. In the Netherlands seven years. In France ten years in practice: invoices and an electronic register ten years, a paper livre de police five years after it is closed. In the UK six years (VATA 1994 Sch. 11 para 6(3)). For a piece that stays in stock longer, HMRC advises keeping the purchase records until it is sold: without them, no margin.
Sold is a status, not a deletion. The piece disappears from the marketplace at once, but the row stays, with the purchase date, purchase price, sale date and selling price. That is exactly what you need to prove your margin, and it respects the retention period.
Vintro Pro keeps, per piece, what you paid, when, and where it came from. Your stock list and your margin VAT build themselves while you work.
30 days free, no card number.